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Personal Information Protection

Policy on Personal Information Protection

Adopted:April 1, 2005

Revised:July 24, 2015

Revised:November 2, 2015

Revised:May 30, 2017

JASDEC DVP Clearing Corporation (“JDCC”) fully recognizes the importance of personal information protection, and given JDCC’s high public profile as a pillar of the securities settlement infrastructure has established a personal information protection policy to ensure high levels of public welfare and reliability. The Personal Information Protection Policy is as follows:

1. Acquisition of personal information
JDCC shall acquire personal information in an appropriate manner.
2. Publication, etc. of the purpose of use of personal information
JDCC shall specify the purpose of use of personal information, and announce or publicize the purpose of use unless otherwise specified in laws. Please refer to “Handling of Personal Information” for the purpose of use of personal information obtained through the business of JDCC.
3. Use of personal information

(1)Use of personal information (except for Individual Number)
JDCC shall handle personal information (except for Individual Number) only to the extent necessary to achieve the purpose of use.
(2) Use of Individual Number
JDCC shall handle Individual Number only to the extent specified in laws and necessary to achieve the purpose of use.

4. Assurance of the correctness of personal information
JDCC shall endeavor to keep personal information correct and update only to the extent necessary to achieve the purpose of use.
5. Supervision, education and training of officers and employees
JDCC shall exercise necessary and proper supervision over the officers and employees of JDCC for the purpose of the secure management of personal information JDCC shall also make this Policy and JDCC's security control measures for the protection of personal information fully known to the officers and employees of JDCC without exception, conduct proper education and training, and strive to enhance the awareness of the protection of personal information.
6. Protection of the security of personal information
JDCC shall implement proper and continuous security control measures to prevent the leakage, loss, damage or alteration, etc. of personal information.
7. Provision of personal information to a third party

(1)Provision of personal information (except for specific personal information) to a third party

JDCC shall neither provide nor divulge personal information (except for specific personal information) to any third party if not approved by the person identified by the information unless otherwise specified in laws. When personal information is provided to a third party based on the approval of the person, JDCC shall deal with it in conformity with laws.

(2)Provision of Individual Number and specific personal information to a third party

JDCC shall neither provide nor divulge Individual Number and specific personal information to any third party regardless of approval from the person identified by the information unless otherwise specified in laws.

8. Joint use of personal information

(1)Joint use of personal information (except for specific personal information)

JDCC may use personal information (except for specific personal information) jointly with a third party only to the extent necessary to achieve the purpose of use. In the event of joint use, JDCC shall conform to laws.

(2)Joint use of Individual Number and specific personal information

JDCC shall never use Individual Number and specific personal information jointly with a third party.

9. Supervision of outsourced parties
JDCC may outsource the handling of personal information to outside parties only to the extent necessary to achieve the purpose of use. In this event, JDCC shall properly supervise outsourced parties to ensure that the handling of outsourced personal information is based on JDCC's security control measures for the protection of personal information.
10. Disclosure, etc. of personal information
JDCC shall respond to a request from the concerned person for the disclosure, correction or the suspension of use, etc. of personal information unless otherwise specified in laws. Please refer to the “Handling of Personal Information” for the specific procedure for such requests.
11. Response to inquiries
JDCC shall respond to inquiries, opinions and complaints about the handling of personal information in JDCC promptly and with integrity. Please refer to the “Handling of Personal Information” for specific procedures for inquiries.
12. Framework of personal information protection
The President and CEO shall serve as the chief executive responsible for the handling of personal information by JDCC. JDCC will assign a person to be responsible for the control of personal information in each department which handles personal information. JDCC shall continuously review and revise internal systems for the protection of personal information and make efforts to improve them.
13. Observance of laws and ordinances, etc.
JDCC shall observe laws, ordinances and other standards concerning the protection of personal information.
14. Revision of the Personal Information Protection Policy
JDCC may revise this Policy due to changes in societal circumstances or the amendment of relevant laws and ordinances.

Handling of Personal Information

Adopted:April 1, 2005

Revised:July 24, 2015

Revised:November 2, 2015

Revised:May 30, 2017

In this section, based on the “Policy on Personal Information Protection” established by JASDEC DVP Clearing Corporation (“JDCC”), JDCC explains the details and the purpose of use of personal information to be acquired by JDCC and the procedure for inquiries about personal information handled by JDCC.

1. Details of personal information to be acquired by JDCC
Personal information to be acquired by JDCC will include information such as name, address, telephone number, e-mail address, date of birth, sex and occupation.
2. Purpose of use of personal information to be acquired by JDCC
Personal information to be acquired through the business of JDCC shall be used only for the following purposes:

(1)Personal information (except for Individual Number)

a. For administrative work on qualification of management systems of DVP Participant or qualified applicants (hereinafter called “DVP Participants, etc.”)

b. For business communication with DVP Participants, etc. such as Settlement Banks, Commitment Line Banks, and other organizations related to the DVP for Non-Exchange Transaction Deliveries System

(2) Individual Number

a. For the preparation and submission of payment record of compensation, etc.

3. Inquiries about personal information handled by JDCC
Any inquiry about personal information handled by JDCC, the Personal Information Protection Policy of JDCC and overall handling of the protection of personal information by JDCC should be made to the office in charge of personal information.
Any request for the disclosure, correction or the suspension of use, etc. of personal information handled by JDCC should be made using the form prescribed by JDCC. JDCC will send the form by mail or via e-mail. Please forward the request to the office in charge of personal information. To prevent the leakage of personal information, JDCC will only make disclosure or correction or suspend use as requested when JDCC is able to confirm the identification of a person making such a request.

In Charge of Personal Information:

  • JASDEC DVP Clearing Corporation Business Administration Department
    Daini-Shoken Kaikan Bldg., 1-1 Nihonbashi-Kayaba-cho, 2-chome, Chuo-ku, Tokyo 103-0025, Japan
    Tel .+81-3-3661-0164

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